Over Communicate with Your Wedding Vendors

Communication is key for wedding planning, especially when working with vendors. If you want your wedding to be just as you envision it, it’s highly important to maintain consistent communication with your wedding vendors and be as clear and descriptive as possible. Here are a couple of tips on how you can effectively communicate.


One Point of Contact

You don’t want to have your partner, your mother, and your maid of honor contacting the same vendor with different requests. Keep it simple and only have one point of contact per wedding vendor. Therefore, you’ll avoid confusion and keep everyone organized.

Be Descriptive

When you speak with your vendors, it is essential to use clear and effective language. The more specific you are, the better. If you have pictures to show as well, such as the type of table decorations you are thinking of, show them. That will allow your wedding vendors to have a clearer picture of what you are envisioning. We recommend putting requests or concerns in writing so that you have documentation.

Stay Organized

If you are using your work email or personal email to contact your wedding vendors, it might get messy quickly. You may risk missing some of your vendors’ emails within your other ones, which can result in miscommunication. Hidden Creek recommends using a separate email for all of your vendors to avoid any confusion. 

Be Transparent 

When planning a wedding, the worst thing you can do is be vague. Be very clear about your budget and how much you are willing to spend. This will avoid a whole lot of headaches down the road. Be clear about your expectations for the ceremony, the reception, the catering, etc. When your wedding vendors know what your expectations are, they can let you know what they can and cannot meet. Don’t make them guess what you’re thinking. They may interpret wrongly and get your vision wrong. We can’t emphasize enough: over communicate everything!!

Every wedding is different and vendors don’t just know things. They will make assumptions based on what the vast majority of people have requested in the past. That doesn’t mean it will be what you are specifically looking for.

Let Them Know If There Is a Problem

We are all human and make mistakes. Give the vendors an opportunity to fix the problem before moving on to the next one. 

Trust the Experts

Wedding vendors are experts in their field and you hired them because you love their work or they were recommended. Let them do their magic and take some of that stress off of your shoulders! Communicate with a positive attitude and a desire to learn more, instead of accusing them when you are unsure of something. This will create a great customer-client relationship and a successful experience.

Hidden Creek: Where the Magic Begins

Hidden Creek is a beautiful venue tucked within lavish greens. Schedule your tour today and let’s get your dream wedding rolling! We also offer wedding planning advice, as well as a great list of wedding vendors. Get in touch with us today, and let’s plan out your perfect wedding!